Revision as of 01:09, 29 September 2013

THE CTWUG COMMITTEE WORKING PAGE IS A WORK IN PROGRESS AND ONLY SHOWS VERY CURRENT PROJECTS AND INFORMATION.

What is this?

The CTWUG committee working page allows wuggers to see what the committee is currently doing, what they plan to do, who is currently focused on what and if any recent decisions have been made, what they are. It's a little insight into what the committee is really doing!

Current Committee

Current Projects

CTWUG Highsite Upgrades

- Saturn - 13 July 2013 For Final Installation (diabolix)
- Ariel - Ready to upgrade. 7 September 2013 Weather Permitting. (beetle001)
- Venus - Phase 1 - Sectors and 2nd Backbone - 5 October 2013 (beetle001)
- Venus - Phase 2 - Hydra - Planning Phase (beetle001)
- Jupiter-Warlock072 link - Equipment with Beetle001 - Waiting Moonfruit (warlock072)
- Pluto - Unscheduled (unassigned)
- Kingpin - Unscheduled - Mast Ready. Schedule for after Venus Phase 2. (diabolix)

WMS

- WMS as an always evolving system. (aragon)
- GUI for WMS (unassigned)

Wind KML Issue

- Put on hold till shell server is sorted - KML doesnt show balloon icons for each node.

CTWUG Documentation And Procedures

- ONGOING - CTWUG Wiki Cleanup and Manual Project (beetle001)
DOCUMENTED HERE: http://wiki.ctwug.za.net/Admin_Projects
- CTWUG Corporate Into (beetle001)
- CTWUG Highsite / Land Use Agreement (beetle001)
- CTWUG Expenses Requisition Form for Refunds (beetle001)
- CTWUG Expenses Requisition Form for Prepayment (beetle001)
- How to use Expenses Requisition Forms and How to Get Paid (beetle001)
- CTWUG Highsite Install / Maintenance Liability Waiver

CTWUG Stock System

- Decide on a "stock room" location(s).
- Stock Tracking System

CTWUG Financial Bookkeeping

- Visit the possible replacement of finances.ctwug.za.net (diabolix)
- Decide on accounting package (wolf)
- Find and appoint an auditor (unassigned)

CTWUG Paperless Filing System

- Register a Copy.com account and set up filing structure (beetle001)
- Give out username and password to comms members (beetle001)

CTWUG NPO Registration

- Update constitution to comply (beetle001)
Constitution version 1.6 voted in at AGM on 31 Aug 2013
- Application Sent 03 September 2013 (beetle001)

Big Ticket Purchases for 2013/14

- VBulletin 5 - $209
- PA System for Meetings - R3000 - R4000
- To be discussed.

First Contact Cleanup

- See who replies and who doesn't (Toady)
- Expand/Remove Areas as needed (Toady)

HFS / HTTP Servers in Gametime

- Scan for running servers (aragon/beetle)
- Check Contents
- Discuss Based on results

Beetle001/Aragon Meet with William

- Organise meeting with William/Abby
- Discuss Objectives

Gamer Management / Administration

- Post poll on forum for sunday gametime shift(beetle001)
- Run gamer survey to determine way forward(beetle001)
- Use survey results to create gamer admin strategy(beetle001)
- Impliment Strategy(beetle001)

Current Committee Decisions

Decisions Pending

PENDING - Should CTWUG use Pastel Online Accounting>

Decisions Made

APPROVED - Should CTWUG buy food/drinks for helpers on CTWUG upgrade project install days? Discussions led to cost limit per head of R50.

Food and non-alcoholic drinks on the WUG. - Last committee meeting/lunch - On the WUG or pay for yourself?

LOCAL - Accounting Sofware - Local or Cloud?

APPROVED - Should CTWUG purchase a new low-power server for user-run services?

REVISIT - Should CTWUG invest in a PA system for meetings? (Appox R3000 - R4000?

FORUM - Should www.ctwug.za.net be the Wiki or the Forum?